Inquiry
letter is a kind of letter of demand or request information about a product,
service, job postings or another business information.
In general, common function of this letter is to respond to an advertisement of
information sources such as newspapers, magazines or electronic media about a
product / service as we are interested in the information obtained.
Usually this letter is an initial step in building a business or cooperation of
two parties: the provider of products / services and buyers of products /
services.
In this letter, there are some things that are discussed by the providers of
services / products is the question of the buyer in order to help buyers
themselves to find out information about products / services. Those things
include:
a. Name and
type of product
b. Product
specifications, namely the type, size, quality, capacity and others;
c. Unit
price.
d.
Discounts;
e. The
method of payment from the buyer to the seller;
f. Way of
delivery of the product from the seller to the buyer, and
g. Ease
that may be obtained by the buyer, such as warranty and others.
·
Example of Inquiry letter :
I recently attended the National Doe Conference and enjoyed your lecture on time management. Would you mind sending me copy of the bibliography that you referred to at the end of your presentation? Your ideas are a perfect match for goals that my staff and I have to maximize our office efficiency.
Please send the information directly to my office address:
John Doe
1600 Main Street
Springfield, Kansas 12345
Thank you for your time. I look forward to hearing from you soon.
parts inquiry
letter is:
1. Masthead (header)
Listed address, if an agency / company, at the head of the
letter could also use the letterhead of the company / institution where you
work and simply write the destination address of the company.
2. Letter dated
(date); example in the letter above: 25 june 2009
3. Opener (openning)
Always begins with the opening greeting. In the opening depends
formal letter / informal.
Example for formal: To Whom It May Concern
4. Reference
(Reference)
The first paragraph always begins with a reference that you
encounter on the target company. The reference could be advertising in print
and electronic media or other business information that you get from a business
colleague who works in the company. The common expression used is as follows:
With reference to your advertisement (ad) in ... or
Regarding your advertisement (ad) in ...
5. request for
information
After the reference, you can proceed to write an application
that you want to get information. The common expression used is as follows:
Would you please send me ... Or Could you please send me ...
If there is other information you want to know, you can write
the following expression:
I would also like to know ... Or Could you tell me Whether ...
6. Cover and signature
(signature)
Expressions commonly used in the cover are:
Sincerely Or formal expression which is also commonly used are:
Yours faithfully
After writing the cover, note the name and position (if you are
a member of staff in a company).
Reference :
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